Senior IP Legal Assistant – London

 

A highly regarded IP firm is looking to appoint a Senior IP Legal Assistant to join its central London office. Known for its technical excellence, the firm combines an impressive client portfolio with a supportive, partnership-led culture. With a collaborative atmosphere and strong infrastructure, this is an excellent environment for IP professionals seeking long-term progression and work of genuine quality.

 

This opportunity would suit someone with a background in patent or trade mark support, ideally with formal qualifications such as the CITMA certificate. The role involves working closely with fee earners across multiple practice areas, providing high-level legal administrative support across patent and trade mark matters. You will act as a senior member of the IP support team, contributing to mentoring and team cohesion as well as driving quality in service delivery.

 

Key Responsibilities:

  • Provide high-level legal support to fee earners across patent and trade mark portfolios
  • Liaise confidently with clients and foreign agents, handling queries and managing correspondence
  • Manage assignments, name and address changes and notarisation/legalisation of documents
  • Prepare and file official forms with the EPO, UKIPO, EUIPO and WIPO
  • Produce accurate correspondence tailored to specific client requirements and delivery methods
  • Maintain and monitor diary systems and deadlines for both yourself and allocated fee earners
  • Handle coordination of trade mark applications and manage formalities throughout the full lifecycle
  • Oversee billing processes, including WIP review, invoice request and draft invoice review
  • Ensure high standards of document management using DMS (e.g. iManage) and case systems (eg Inprotech)
  • Mentor junior team members, assist with training and contribute to a supportive team environment
  • Collaborate with colleagues to ensure shared inboxes and workload peaks are handled efficiently
  • Document key processes, suggest improvements and contribute to firm-wide change initiatives
  • Manage secure portals, CRM data, portfolio reports and cost estimates
  • Support ad hoc business and administrative tasks as needed

 

Requirements:

  • Extensive experience in trade mark formalities within a law firm or IP firm environment
  • Strong understanding of UKIPO, EPO, EUIPO and WIPO procedures
  • Excellent organisational skills and the ability to manage multiple priorities
  • High level of accuracy and attention to detail
  • Strong written and verbal communication skills
  • Proactive, adaptable and collaborative working style
  • Familiarity with IP case management systems (eg Inprotech) and document management systems (eg iManage)
  • Experience mentoring or supporting junior colleagues is advantageous
  • CITMA qualification is highly desirable
  • Confident handling of client correspondence and legal documentation independently

 

#INDGEMS

Apply now for this role
  • Job Type: Experienced
  • Career Sector: Administrator
  • Job Reference: 1589714-1-AS-14GEMS
  • Location: London
  • Contract Type: Permanent
  • Employment Type: Full Time
  • Salary: £48,000 - £55,000
  • Start Date: Immediate
  • Date Posted: 04 Apr 2025
Apply now for this role
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