About Reddie & Grose LLP

​Reddie & Grose is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys.

​Our attorneys handle the full range of IP rights including patents, trade marks and registered designs. We also handle the protection of plant variety rights. Within these areas we handle drafting, filing, prosecution, opposition, enforcement, defence and dispute resolution in general. We also advise on IP strategy and are able to offer support in due diligence and other aspects of corporate transactions handled by our law firm colleagues.

We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm’s everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff means they bring a unique perspective to work issues.

​Training at Reddie & Grose

​Reddie & Grose has an excellent reputation for training and we pride ourselves on the training we provide across all areas of the firm.

​OUR VALUES

​At Reddie & Grose LLP, our commitment to fostering an inclusive and diverse environment is anchored in our core values. These values were established through the collective contributions and insights of everyone at our firm.

​BE OPEN

​We want trust to be at the core of our firm and we believe clarity and transparency in our decisions and actions are key to building it.

​BELONG TOGETHER

​We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed.

​EXCELLING FOR CLIENTS

​We are a team who excel at meeting our clients’ needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients.

​LEADING THE WAY

​We empower our people to lead the way, nurturing a culture of curiosity and a relentless pursuit of knowledge and continuous learning.

​EQUALITY, DIVERSITY, INCLUSION & BELONGING

​Reddie & Grose LLP is an equal opportunities employer. It is essential that equality of opportunity and the absence of unfair discrimination be at the core of all the firm’s policies and activities. We value diversity and ensure that all employment decisions are based on merit, competence, and potential. Every individual’s uniqueness enhances our collective strength. We are members of IP Inclusive and have been actively involved in Women in IP, IP & ME, IP Out and IP Ability.

​Department: Secretarial​

​Reports To: Senior Co-ordinator

​Working Hours: 09:30 to 17:30

Job Summary:

​The post holder will be responsible for general day-to-day provision of secretarial / administration work.  They will also provide cover for other secretarial staff during periods of absence.

​KEY RESPONSIBILITIES

​Communication and Liaison:

• ​Establish and maintain effective working relationships with team members, co-workers, and clients
• Manage communication through drafting and responding to e-mails, taking telephone messages
• Liaise with internal departments and teams as necessary. Arrange and coordinate meetings for fee earners

​Documentation and Data Management:

• Ensure provision of audio/copy typing and amendments of emails, letters, and specifications per the fee-earning team’s requirements
• Saving emails and attachments / documentation
• Scanning and copying of reports and documents as necessary
• Assist with the preparation of various Patent/Trade Mark applications and formalities documents
• Assist in maintaining an organised electronic filing system and any other duties to accommodate paperless working

​Billing and Account Management:

• ​Assist with the preparation of monthly client accounts (in co-ordination with the billing co-ordinator where appointed), invoices, credit and debit notes adding service charges to Work In Progress (WIP) as appropriate

​Compliance and Procedure Adherence:

• ​Interpret instructions and issues, implementing actions according to administrative policies and procedures
• Download documents from and upload documents to various client platforms as per their requirements

Client and Case Management:

• Utilise Inprotech for managing weekly/daily reminders and producing client schedules and last-day lists when required
• Prepare documentation using IPT as per fee earners’ instructions

Additional Responsibilities

• ​Any other duties a partner, fee earner or senior member of staff may reasonably ask you to carry out

​Person Specification

​SKILLS AND EXPERIENCE

• ​At least 1 years’ experience of working within an IP practice ideally within a partnership model
• GCSEs (ideally at least 5 at Grade 6 or above, including Maths and English) or equivalent
• Diligent with keen attention to detail

CORE COMPETENCIES – VALUES

​​Be Open:

• Demonstrate open and honest communication
• Value others opinions

​​Belong Together:

• Ability to work well within a team
• Supportive of others
• Foster an atmosphere of collaborative working

​Excelling for clients:

• Deliver excellent client care
• Demonstrate a continuous drive for improvement
• An ability to prioritise tasks effectively, work to tight deadlines and under pressure
• Flexibility in task management and adaptability to change

​​Leading the way:

• View change as a positive and an opportunity to develop
• Challenges existing ways of working

​SYSTEMS USED:

• ​Microsoft Office (Word, Excel) Knowledge of Microsoft Office Suite (essential)
• Inprotech (desirable)
• iManage (desirable)
• Digital Dictation

​STATEMENT:

​This job description is issued as a guideline to assist you in your duties, it is not exhaustive and we would be pleased to discuss any constructive comments you may have. Because of the evolving nature and changing demands of our business, this job description may be subject to change. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the firm.